Business Trip Planned? Travel Security Basics


By Toni Sless - Risk Avengers

As with most professions these days, we communicate on a regular basis via the wonders of modern technology with the ability to sit comfortably at our desk in the office or even whilst working from home.  However, nothing quite beats having those face to face meetings with your client, supplier, vendor etc, to secure that deal, manage a project on site, mitigate problems or to just say hello.  Unfortunately though, as we know only too well with recent tragic events in the forefront of our minds, travelling isn’t always as safe as we assume or hope it to be.

The following may seem like basic travel security tips, but you’d be surprised how many people aren’t aware of or follow these simple guidelines or remember the support and processes that their employer has in place to assist when travelling in Country or abroad.

So thought I’d put together some useful tips and advice (not in itself an exhaustive list) for when travelling.  Further useful information.

Make sure you’re aware of and know the details of your employer’s emergency support service for when travelling.  Keep the information to hand, not just on your phone or mobile equipment, but also on paper, in the event your mobile equipment doesn’t work or worst case scenario, is lost or stolen.

Ensure your employer has up to date personal information (including your personal mobile number) and next of kin (NOK) contact details (including mobile, landline and work numbers).

Take a photocopy (front and back) of all the credit and debit cards you have, and keep the details in a safe place so that in the event your card(s) get lost or stolen you know who to contact and equally as important, you remember all the cards you have.  Telephone numbers of card issuers in the event they are lost or stolen, can be found on the back.  Don’t forget to do the same with your loyalty cards, you don’t want to lose all those points you’ve accumulated.  And only take the cards you need with you when travelling.

Remember too, keep a note of your passport number and make a copy of it, namely the pages with your photograph and identification data on them. Take a copy with you (keeping it separate from your actual passport) so you have the details to hand if you need to report it lost or stolen and, keep one in a safe place / with a trusted person at home.  And don’t forget to complete the emergency contact details in the passport.

Carry your passport with you at all times.

Check the Foreign Commonwealth Office (FCO) website for travel advice before and during your travel, not just the news and weather sites.  And, if travelling to a high risk country / area, be sure to follow their guidelines.  

Make sure you have the contact details of the Embassy of your Country’s origin for the Country you’re travelling to as well as the emergency phone numbers for that Country, ie police, ambulance and fire services.

Never leave your mobile phone, laptop, tablet or other electronic devices unattended and if possible, don’t leave them in the hotel room, particularly if you are in a region of high risk.  If you can’t take them with you, leave them in the hotel safe and don’t use your date of birth or a generic password such as 1234 as the safe code.

Make sure you have the IMEA numbers of all your electronic devices in the event they are lost or stolen, these numbers will assist in blocking the phones and/or tracing them.  And if you’re not sure what they are, using your keypad, type in *#06# If you have an apple device follow these tips. Keep these details safe with your credit and debit card details.

And remember, keep safe and be vigilant.  Some useful information from NPCC.  

The Risk Avengers.